All coordinators were sent an email on January 14th asking for available gym time for the season-ending tournaments with the deadline for submission being Friday the 19th. We will be reviewing this information over the weekend and putting together a plan that we will communicate to the coordinators at our next meeting. As a reminder the tournament schedule is as follows:
If your team does not plan on playing in the season ending tournament, please notify your coordinator no later than February 1st for boys teams and February 15th for girls teams. Thanks!
An updated Rules Document has been posted on the web site so please review. Remember that there will only be a single referee for all 3rd-5th grade matches as well as 6th grade Silver matches this season. If you have any questions about our boys volleyball program, you can check out the boys volleyball page (League menu) or please contact Derrick Rahe, the GCCYS boys volleyball commissioner at email@example.com
Please note the following changes to referees and how they are paid. Programs are not Required to pay referees double if only 1 shows up for 6th Gold – 8th grade.
Each player must have a waiver form on file with the league that is filled out by their parent or guardian. These are only required once per school year so there is no need to fill one out if your son played in the GCCYS basketball league.
The following email was sent on 11/30 to all boys basketball coordinators, athletic directors, and boys basketball coaches for whom we have a valid email address. Best of luck to all boys basketball teams this season. A similar email will be sent to girls coaches and coordinators in a few weeks.Boys Basketball Kickoff Email
The full season schedule for both boys and girls basketball is now available (11/19 7pm). These schedules were reviewed by the coordinators from each parish and feedback was provided to the league before the schedule was finalized. Thank you to all parish coordinators for their feedback, almost all of which was incorporated into the schedule.
Schedules can be found in a variety of formats from the Schedule menu (by Team, by Date, by Gym). If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal. Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.
An email will be sent to all coaches this evening notifying them of the publication of the schedule. It is important to note that now that the schedule is live, making changes to it will be very difficult. Any feedback a coach might have with the schedule should be directed to their parish coordinator and not the league.
Thanks and have a great season!
GCCYS and Amerileagues
For those looking for a high school league, SportsPlus will be offering this again for the 2017-2018 season.
Archbishop Moeller High School is hosting the 26th annual Youth Basketball Coaches Clinic from 9 a.m. to noon Saturday October 28, 2017 at the school. The clinic is designed for those who are coaching boys and girls in third through eighth grade. Please read the flyer for more information.
As discussed at our member meeting in September, we will be having a placement meeting for all 6th-8th grade boys and girls basketball coordinators on Wednesday, October 18th at 6:30pm at the Boy Scout Center in Evendale. At this meeting, we will finalize the placement of teams in Levels 1, 2, 3, and 4 for the 6th-8th grade boys and girls basketball leagues. As team registration closes on October 17th, we will review the registrations and past years results and do our best to provide fair placement of teams. All basketball coordinators should attend this meeting. If you are the boys AND girls coordinator, please bring someone as a proxy for one of the leagues as we will have separate meetings for boys and girls that will run concurrently. An email will be sent out to all basketball coordinators on October 3rd with this information.
The Ohio Department of Health has announced new legislation referred to as Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes. The law went into effect on August 1, 2017. GCCYS sent an email to all parishes during the week of August 1st to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents. You can read more about Lindsay's Law on the Ohio Department of Health web site: READ ABOUT LINDSAY'S LAW
We have included links to resources below which might be helpful for our members, but please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.
The following resources were developed to implement Lindsay’s Law:
For parents/guardians and youth athletes:
If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.
If you are a coach in a community program, please use the following resources:
Train with the UC head coaches and players at Guardian Angels! The University of Cincinnati will be holding a volleyball camp at Guardian Angels from July 31 - August 2. The camp will be split into a morning session for 3rd-5th graders followed by an afternoon session for 6th-9th graders. Please register online at www.gaboosters.org. Registration is limited and this camp will sell out so please don't delay! If you have any questions, please contact Connie Ganim (firstname.lastname@example.org)
Our next meeting will be on Wednesday, June 27th at the Dan Beard Scout Center in Evendale at 6:30pm. Please make sure at least one representative of your parish is in attendance. The focus of the meeting will be the upcoming girls volleyball season. If you have any questions, please contact Travis Everly (email@example.com)
The schedule has now been released! An email was sent to coordinators at noon on Tuesday with information about the upcoming tournament and the schedule in particular. Best of luck to all teams next week!
REPORT YOUR TOURNAMENT SCORES IN A TIMELY MANNER. Teams are advanced through the tournament based on a score being reported. If your parish is hosting a championship or consolation game, you should be receiving an email from the league about trophy pickup and/or delivery. Good luck to all teams!
NEW this year is a physical bracket which shows teams as they advance through the tournament. In years' past, we displayed a static bracket which showed the game times and the first round matchups. This new bracket will show the teams as they advance through the tournament (scores must be logged to advance the teams on the bracket) and will also show the scores of completed games. Please note that this is not a responsive bracket and while you can view it from a mobile device, it is best viewed from a computer or tablet. Horizontal and vertical scroll bars are available to help you view the entire bracket.
Check out the links below. You can also access this tournament information from the Post Season Tourney option on the Schedule menu.
Here is the order form for the girls volleyball tournament and regular season division champions! Coaches or coordinators must order shirts by November 10th!! This year late orders will not be accepted.
All parents should take a moment to read "10 Things Parents Need to Know" which is a great reminder to all. Coaches, if you need help tracking playing time for basketball, please print out and use the Basketball Player Tracker. League specific information is available under the new Leagues menu.
Also as a reminder, the maximum gate fee that a parish/school may charge is $5/family, $3/adult, and $1/child
Now that girls volleyball registration is underday if you'd like an idea how many teams are registering per grade/skill level or by parish/school, click on the buttons below to view some high-level registration metrics. Please note that when teams have been assigned to divisions/pods, we will publish the team lists and they will be available on the Standings page.
As temperatures plunge below zero for the upcoming weekend, now is a good time to post a reminder about the GCCYS Inclement Weather Policy. As the GCCYS is informed of gym closings by parish/school coordinators, this information will be shared on the front page of the web site. In addition, games will be marked as postponed or cancelled which will trigger email and SMS text notifications to those that subscribe to Game Status Change notifications for teams affected. If we have a very large weather event, the web site might be put into maintenance mode in order to handle traffic. If this is the case, listings of closed gyms will appear.
GCCYS Policy: Games/matches may be postponed due to extreme inclement weather where the safety of the coaches, players and spectators are at risk. It will be the responsibility of the parish/school site representative and coordinator, at the hosting school, to make the decision regarding the closing of their facility. The coordinator must provide notification to GCCYS a minimum of 90 minutes prior to the start of a game/match. All subsequent games/matches will be cancelled except in cases where it may be possible to re-open later in the day. If a host team's gym is open but the visiting team decides not to participate it will result in a forfeit. Request for postponement and reschedule will be accepted from coordinators only.
All league fees ($115 per team for all leagues) can be paid to "GCCYS" and sent to the following address:
Cincinnati, Ohio 45242
Here are several ways for the winning coach to log their game score.
Please note that you must have an account with coach level access in order to access a Coach Portal or subscribe to the Score Reporting Reminder notification. Accounts were created for all coaches. IF YOU CREATED YOUR OWN ACCOUNT, you most likely do not have coach level access unless you discussed this with the league. Game scores can be edited up to 14 days after your game in case they have been reported incorrectly. If you are the coach of the losing team and the score has not been logged after 3 days, please help us out and log the score yourself. Thanks!
On July 18th, all teams for the fall volleyball season were set to "Approved" status which triggers the creation of web site account for coaches. If you received an email from the web site with account information but did not reply within 24 hours OR you never received an email, you need to claim your account. To do so, please request a new password by navigating to the Password Reset Page and enter the email address that your coordinator gave the league. If you are not sure which email address this is, then go to the Teams Page on the Organization menu and look for the email address associated with your team. When you request a new password, if the system does not recognize your email address or you never receive a subsequent email (it should happen within 30 minutes), please Contact Us and we will get it sorted out. Thanks!
IF YOU CREATE YOUR OWN ACCOUNT, IT WILL NOT HAVE COACH-LEVEL PRIVILEGES!.
Now that the initial schedule has been frozen for the fall leagues, we are going to activate game change notifications. From this point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification
In order to receive notifications, you must have a user account on the web site. Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code
A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".
Account registration is now open for those that want to follow and subscribe to teams. To register, please click on the Register link in the upper left corner of the web site. You will be asked to choose a user name, password, and enter your first and last names and email address. Choose the organization you are affiliated with and then one of more teams (winter league teams will not be available until late October/mid November) from the parish/school that you want to follow. You can also choose to subscribe to a number of different email and text message notifications.
Once you have created your account, you can login to the web site and will now notice a Portals menu which has a Subscriber option. By choosing that option, you will see your own personal portal with information about the teams you are following. PLEASE NOTE ... that coaches and coordinators have accounts with higher level access created for them. Coaches and coordinators CAN create their own account if they like, but PLEASE USE THE EMAIL ADDRESS that your school/parish supplied to the league. Coordinator or coach privileges will be added to your account after your organization contact information or team information has been communicated to the league.
Regular account holders can choose to subscribe to the following types of notifications:
ALL HEAD COACHES AND ASSISTANT COACHES must complete the NFHS Concussion Training course before their first game. As a head coach, after you have completed the free, on-line training course on the NFHS web site, you can edit your coach account (after it has been created for you) on the GCCYS web site and specify the course completion date. This training is valid for up to 3 years upon completion of the course so if you have already completed the course in the past 3 years, you should simply enter your course completion date. In order to take the course, you must first register yourself and create an account on the NFHS web site. You will then be able to take the course.
Please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.